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The University’s handling of the coronavirus

Lund University is following the responsible authorities' decisions, general advice and recommendations regarding measures to reduce the spread of the coronavirus (Covid-19). In order to ensure a safe study and working environment for students and employees, the University is making decisions on a continuous basis, based on current instructions from these authorities and the rate of infection in the region.


Information for students, staff and external parties

Staff and current students at Lund University are receiving regular updates about new LU management decisions, government recommendations and links to relevant authorities' websites through this international website, the Lund University Staff Pages and their Swedish counterparts. Current students and partner universities are also receiving updates through emails from the University.

The government is easing restrictions – but the vice-chancellor’s decision still applies

On 7 September the government announced its plans to start stage 4 and ease more restrictions as of 29 September 2021.

The restrictions that the government and the Public Health Agency of Sweden plan to lift include: the maximum number of participants allowed at public gatherings, distance between groups of people and recommendations on working from home.

The government’s new announcement does not affect the current vice-chancellor’s decision of 17 June. The plan for a gradual and adapted return to campus still applies.

This autumn’s education and activities

The existing vice-chancellor’s decision for this autumn’s education and activities is based on the wish to create a safe and secure environment for our students and staff.

The plan for this autumn’s educational activities was established several months ago and still applies, with a gradual return to campus from the beginning of the semester up to and including 1 November. The dean of each faculty is responsible for decisions on implementation. 

Campus and study environments

As an employer and education provider, Lund University has a responsibility to offer a safe and secure workplace on campus.

The recommendations of the Public Health Agency of Sweden on individual responsibility for avoiding crowding and staying at home in case of symptoms, for example, continue to apply until further notice.

For study environments and libraries, individual responsibility for social distancing and staying at home if you have even the mildest of symptoms continues to apply, even after 1 November.

The return from working from home to working on campus

The gradual and adapted return from working from home to working on campus will continue according to plan between 16 September and 1 November. Line managers, in collaboration with health and safety representatives and staff, determine how this is to be done.

Latest decision by the vice-chancellor – 17 June 2021

In short, the updated vice-chancellor's decision of 17 June states that the University will, from the start of the autumn semester, begin gradual and orderly adaptation to educational activities which are not restricted. This entails, among others, that teaching and assessment of study performance may be conducted on the University's premises from the start of the autumn semester. Adaptation is to be completed by 1 November 2021. 

Adaptation will take place based on the conditions at each of the organisational units as well as the Government’s and Public Health Agency’s recommendations.

If there are special grounds, completion of the adaptation process may be delayed to 16 January 2022.

Doctoral studies are covered by the same conditions as education. The vice-chancellor tasks the dean of each faculty with deciding in detail how this is to be carried out. This decision cannot be delegated further.

For the autumn semester of 2021, the University has decided that

  • from the start of the 2021 autumn semester, and the earliest from 17 August 2021, gradual and orderly adaptation to operations which are not restricted by the Covid-19 pandemic will begin. Adaptation will take place based on the conditions at each of the units as well as in relation to the current rate of infection, the Government’s plan for rolling back restrictions and the Public Health Agency’s general advice and recommendations. 

  • as a starting point, an assessment is to be made for all activities as to the risk of spreading infection, and adequate measures are to be taken to avoid the spread of infection.

for education:

  • gradual and orderly adaptation to educational activities which are not restricted by the Covid-19 pandemic is to be completed by 1 November 2021. This applies to teaching, assessment of study performance and related activities. If there are special grounds, completion of the adaptation process may be delayed to 16 January 2022. Adaptation will take place based on the conditions at each of the units as well as in relation to the current rate of infection, the Government’s plan for rolling back restrictions and the Public Health Agency’s general advice and recommendations. This means that e.g. teaching and assessment of study performance may be conducted on University premises as of the beginning of the 2021 autumn semester. As clarification, third cycle studies are covered by the same conditions as education. The vice-chancellor tasks the dean of each faculty with deciding in detail how this is to be carried out. This decision cannot be delegated further. 
     
  • to permit changes in approved course and programme syllabi for the 2021 autumn semester regarding forms of assessment of student performance and for teaching to be conducted using digital solutions to the extent necessary for compliance with this decision. The decision on changes is made by the officer who made the decision on the course or programme syllabus in question. The decision is to be documented and the reason for the change is to be stated. There is to be consultation with the relevant student union. 
     
  • to carry out education components abroad to the extent that these are deemed possible to conduct safely based on any travel restrictions and to avoid the spread of Covid-19, and while taking into consideration the receiving country’s and the higher education institution’s rules, regulations and recommendations. 
     
  • to receive students from other countries for education at Lund University only to the extent possible while taking into consideration any travel restrictions. 
     
  • Study spaces and computer rooms are to remain accessible to the greatest extent possible, while avoiding the spread of Covid-19. For libraries, see below under the heading Other.

for employees:

  • employees who do not need to be at the workplace to maintain necessary activities are to work from home up to and including 15 September 2021. The line manager assesses the possibility for such work while taking
    activities and the work environment into account.
     
  • employees who must physically attend the workplace to teach, assess study performance and carry out related activities may return to the workplace earlier, in accordance with the information specified under for education
    above. The line manager assesses the possibility for such work while taking activities and the work environment into account.
     
  • from 16 September 2021 until 1 November 2021, the next phase of the gradual and orderly adapation to operations which are not restricted by the Covid-19 pandemic will be implemented. Adaptation will take place based on the conditions at each of the units as well as in relation to the current rate of infection, the Government’s plan for rolling back restrictions and the Public Health Agency’s general advice and recommendations. 
     
  • meetings, conferences and other gatherings with physical attendance may take place in accordance with the rules and recommendations of the Public Health Agency to reduce the spread of infection and in accordance with the gradual and orderly adaptation for education and other activities. 
     
  • the same applies to domestic and international business trips and receiving international visitors.
     
  • In cases where UD (Swedish Ministry for Foreign Affairs) advises against personal travel, this advice is also to be observed for business trips abroad as far as this is deemed possible.

Other:

  • operations aimed at the general public, such as museums, art galleries, shops and parks, must adapt their activities to the rules that follow from the ordinance (2021:8) on special restrictions to prevent the spread of Covid19 until the ordinance ceases to apply.
     
  • libraries are to remain open to the greatest extent possible, while avoiding the spread of Covid-19. The information under for employees also applies to libraries. 

See the official decisions at the Staff Pages

In any cases where studies or work are negatively impacted by the decision above, the line manager or programme director should be contacted to ensure that work or studies can be conducted in the best possible way.

Last updated 17 June 2021