Applying for Erasmus+ mobility grant
Once you have been selected for an Erasmus mobility study place by your department/faculty, you may apply for an Erasmus mobility grant online. You need to hand in the application well before your Erasmus mobility period starts. You need to apply at least one month before the start of the mobility. Applications received later than this date will not be processed.
NB! Due to the ongoing pandemic, special rules apply to the Erasmus+ grant in the 2020 autumn semester.
Pursuant to the vice-chancellor’s decision on 11 June 2020 (STYR 2020/251), students are permitted to carry out education components abroad, to the extent that it is deemed to be able to be conducted safely based on travel restrictions, and if it is possible taking into consideration the receiving country’s and the higher education institution’s rules, regulations and recommendations.
Students who travel to the host country and carry out all or parts of the activities online in the host country
If you travel to the host country where the activities are to be carried out and the activities take place entirely or partially online under the management of the receiving higher education institution/work placement coordinator, you shall be eligible for a grant. It is also possible to include activities such as a welcome week by a host university that takes place online.
Accordingly, the above applies on the condition that you are located in the host country and participating in activities that have been agreed upon with the receiving party.
Students who carry out activities online from a country other than the host country
Students are not eligible for a grant for studies carried out online from a country other than the host country.
However, it is possible for you to start your mobility virtually during the 2020 autumn semester in order to travel to the receiving country later on in the semester, if/when the situation allows, to participate in education components, either entirely on campus or both on campus and online. You can apply for a grant for the period in which you participate in the physical mobility.
Terminology in accordance with the European Commission
Physical mobility = on site in the host country (either on campus or entirely or partially online)
Virtual mobility/Remote mobility = the mobility does not take place in the host country. Instead, it takes place online, for example, from Sweden or a country other than the host country.
If you are to participate in physical mobility (see definition above), you are to fill in a grant application.
If you are going to participate in virtual mobility (see definition above) you are not to fill in a grant application. If/when the virtual mobility transitions to physical mobility, you are to fill in a grant application.
You are still to have other documentation such as the Learning Agreement and grades for both physical mobility and virtual mobility.
If you have chosen not to travel, please inform your coordinator at Lund University and send an email to erasmusstudier [at] er [dot] lu [dot] se.
The rule that the application is to have been received at least one month prior to the commencement of the mobility period has been removed during the coronavirus pandemic.
Language test/language courses
All Erasmus students are offered a language test and language courses.
If you are to participate in physical mobility (see definition above) the language test will be emailed to you once your grant application has been processed.
If you are to participate in virtual mobility (see definition above) you are to send an email to: erasmusstudier [at] er [dot] lu [dot] se.
The email is to include the following information: your name, personal identity number, email address and language of instruction. The language test will then be emailed to you.
If you are to participate in physical mobility (see definition above) you are covered by Kammarkollegiet’s insurance, Student UT.
If you are to participate in virtual mobility (see definition above) you are not covered by Kammarkollegiet’s insurance, Student UT, and you must therefore obtain your own insurance.
Application for the Erasmus mobility grant
Proceed as follows in order to apply for an Erasmus mobility grant:
- Read the conditions below. Note that you need to provide the correct period for your mobility: check the dates on the host university’s webpage or check with your international coordinator. The start date should be the first day you need to be present at the host university for academic reasons (e.g. start date for course, introduction week, etc.). The end date should be the last day you need to be present at the host university for academic reasons (e.g. last course day or final exam).
- Click on the link 'Fill in the Erasmus mobility grant application form' at the end of this webpage.
- Choose 'student mobility for studies' and press 'search'.
- Read the conditions, fill in your personal identity number and press 'I accept the terms'.
- Fill in the required information and press 'to Erasmus scholarship agreement'.
- Print the form, sign and scan it and send it by email to erasmusstudier [at] er [dot] lu [dot] se.
- Your application is not approved until you receive the officially signed Erasmus+ Grant Agreement from External Relations. To be entitled to the first payment, you must have completed the Erasmus+ language assessment.
- Please note that you will not be able to complete the application if you are not registered for exchange studies in Ladok. If this is the case, make sure to follow the instructions on the application form and send the document to erasmusstudier [at] er [dot] lu [dot] se.
Conditions for Erasmus mobility students
By applying for an Erasmus mobility grant, you undertake to fulfil the following conditions:
- You must not have been on Erasmus studies or training for more than a total of 12 months per cycle of study (Bachelor's, Master's and research studies are counted separately), including the time period applied for in this application.
- You must have studied at university (full-time) for at least one year by your date of departure.
- You must have been nominated for Erasmus mobility exchange studies through Lund University.
- You must have been promised full recognition of study by Lund University on your return home (you must hold a signed Learning Agreement).
- You will not pay fees to the host university.
- The studies at your host university must be full-time and last for no less than three months and no more than twelve months. If your period of study is changed so that it becomes less than three months, the grant must be paid back.
- You will not accept another grant or other kind of funding from EU bodies/the Swedish Council for higher education during the exchange period.
- You will be living in the host country during the study period. NB: This also applies to studies in Denmark.
- The contract 'Grant Agreement, Erasmus+ Studies' shall be signed before the beginning of the mobility period. Applications that are handed in when the mobility period has already started are not accepted.
- A Learning Agreement needs to be in place before the start of the mobility. It needs to be signed by the student, the home university and the host university. Contact your institutional coordinator at Lund University for information about the Learning Agreement.
- You will participate in the mandatory language assessments that scholarship holders are required to complete before and after the mobility period. If this applies to you, you will automatically be sent an email with a link to the assessment. We also offer you the opportunitity to take an online language course before and during your stay abroad.
- You will reply to the report request sent from the 'Erasmus Mobility Tool' after finishing your mobility.
- At the end of your exchange, the form 'Confirmation of Study Period' will be sent to the grant administrator at External Relations at Lund University. The form must be signed by the host university.
- You will notify your international coordinator and the grant administrator at External Relations (erasmusstudier [at] er [dot] lu [dot] se) of any changes that affect your Erasmus period.
- The 'mobility period' refers to the period of time spent at the host university in order to take part in activities that are recognised as part of the mobility. Distance learning is not accepted.
If you accept an Erasmus mobility grant without fulfilling the conditions above, you will be obliged to pay it back.
The Erasmus grant
Erasmus students can apply for an EU-funded grant through Lund University. The grant is aimed to cover the additional costs of the stay abroad. The grant amount is calculated per day and varies depending on which country you go to. For the academic year 2020/21, the amount of the grant for studies is:
Countries with a high cost of living
|Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Norway, United Kingdom||460||15.3|
Countries with an intermediate cost of living
|Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, the Netherlands, Portugal, Spain||400||13.3|
|Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Macedonia, Poland, Romania, Slovakia, Slovenia, Turkey||400||13.3|
The grant is paid in Swedish crowns. An initial payment will represent about 70% of the estimated total amount of the grant. The remaining 30% is paid by the end of the school year, once you have submitted the form 'Confirmation of Study Period', answered the report submitted by the end of mobility through the Erasmus Mobility Tool, and completed the language test you are required to take after completion of the mobility.
Erasmus students with disabilities can apply for additional grant funds.
In order to receive the money before the beginning of the mobility, you need to apply well in advance. Hand in your application as soon as possible once the application has opened, and no later than one month before the beginning of the mobility. Your Erasmus scholarship agreement must be received by External Relations no later than on the 15th of the month before you will receive the first payment. The payments are made on the 25th every month. To be sure to get the first payment before you leave, you must submit the agreement no later than on the 15th of the month two months prior to your departure. For example, if you begin your mobility on 20 October, we must have received your signed agreement by 15 August to be able to transfer the money before you begin your mobility. In this case, you would receive the money on 25 September. Exceptions to this rule may apply during holiday periods and/or if Lund University does not receive money from the Swedish Council for Higher Education on time. Students who go on exchange in August or September normally receive their first payment on 25 September. To be entitled to the first payment, you must have completed the language assessment that Erasmus+ students are required to take.
Erasmus+ mobility to the UK
The Withdrawal Agreement foresees that the UK will continue to participate in the current EU programmes, including Erasmus+, throughout 2020. This means that students who have been offered an exchange place in the UK during 2020 can receive an Erasmus grant.
Support for Erasmus+ students with children
Students who travel with children can receive an additional grant of EUR 200 per month for travel abroad on an Erasmus exchange for study within Europe. The student receives EUR 200 regardless of whether they are travelling with one child or several.
- The student applies for an Erasmus grant according to the regular instructions and ticks the box for 'Financial support to student with children' in the application form.
- The student sends the signed Grant Agreement to the officer at External Relations, including a population registration certificate providing information about the child/ren, as well as the flight booking/travel booking for the child (if there is no flight ticket as yet, it can be submitted at a later date)
- The officer applies for the child supplement from the Swedish Council for Higher Education (UHR) and informs the student of the decision
- The student submits the boarding pass confirming that the child accompanied the student to the exchange destination. The flight ticket is also to be submitted if this has not already been done.
- The student receives 70% of the child supplement.
- On conclusion of the mobility, the student submits the flight ticket and boarding pass confirming that the child/ren accompanied them during the mobility period. This documentation is to be submitted together with the 'Confirmation of study period' document.
- The remaining 30% of the child supplement is paid out.
Fill in the application form
Autumn 2020 applications
Due to the current coronavirus (Covid-19) pandemic, the applications will open on 31 August 2020.
erasmusstudier [at] er [dot] lu [dot] se
Division of External Relations
SE 221 00 Lund