Report risks, accidents or health issues related to your studies
If you are injured, or if something happens to you or your fellow students that could have resulted in injury, it is important that you inform your course or programme about it. On this page you will find information about how to report such events.
It is important that you always submit a report if something has happened that makes you feel unwell or that could negatively affect your health. Then the University can take action to prevent similar events happening again. As a student, you are never to be subjected to any form of negative consequences because you have reported such an event.
If something very serious happens, you need to inform a member of the teaching staff or the course or programme director as soon as possible. This applies, for example, if someone suffers a chemical burn or is seriously threatened.
1. Log in to the IA system
You report events in the University’s reporting system – the IA system. You log in to the IA system using your student account.
You can ask your student health and safety representative or a fellow student to register the event in the IA system if you want to remain anonymous. They then write in their capacity as student health and safety representative or fellow student.
However, it is important to be aware that an event that is reported anonymously can be more difficult to investigate and resolve. You cannot receive feedback on events reported anonymously.
2. Select the type of event in the IA system
In the IA system you are to state what type of event you want to report. The system has six options: risk observation, near miss, accident, commuting accident, harassment and sexual harassment and other.
If you are uncertain about which option to select, you can select the one you think is most appropriate or the last option, other. The important thing is that you submit a report.
A risk observation is an observation concerning a risk in your work environment as a student that could lead to someone getting injured or feeling unwell unless some action is taken to address the risk.
A near miss is an event that could have led to a physical or psychological injury, but did not.
One example of a near miss is if a shelf detaches from the wall, but does not fall on anyone. It might also concern perceiving offensive or demeaning comments in your study situation, leading to a risk that you or others feel bad.
An accident (or an occupational injury) refers to when someone is harmed physically or psychologically. One example of an accident is if a shelf detaches from the wall and hits someone, causing an injury. It might also concern someone slipping on a wet floor and injuring themself.
The accident category also includes study-related health issues (or occupational illness), which means health issues or illness that have arisen due to physical or psychological conditions in your work environment as a student. This might, for example, relate to offensive or demeaning comments that cause you to feel so bad that you cannot pursue their studies. Another example might be that you are so stressed by your studies that it leads to depression.
A commuting accident refers to an injury sustained on the way to or from the University, such as an injury resulting from falling off a bike.
Harassment is unwanted conduct that violates a person’s dignity. It might, for example, be demeaning comments about someone’s ethnicity, sexual orientation, religion or disability.
Sexual harassment is conduct of a sexual nature that violates a person’s dignity. It includes both verbal and physical actions. Examples of sexual harassment include unwanted compliments and groping.
It is the person who is subjected to the conduct who determines what is unwanted, regardless of the type of harassment concerned.
Read more about harassment and sexual harassment:
You can always select the last option, other, if you don’t think any of the other options are appropriate or if you do not know which one to choose.
Bear in mind that reporting faults such as faulty lighting is not to be done in the IA system. Ask the staff on the reception desk where you study or your course director if you are unsure about how to make these reports.
3. Describe what happened
Describe in brief what has happened in the field, Course of events.
Do not write names or personal data in the free text field in the IA system. Write, for example, ”teacher" instead of the teacher’s name, or "student" instead of the student’s name. A report created in the IA system becomes a public document. This means that anyone can request to read the report. However, if someone makes a request, the University always carries out a confidentiality assessment – an evaluation of whether there is something in the report that may not be disclosed.
The reported event is followed up
Reported events are followed up by the head of department responsible for your course or programme (sometimes together with your student health and safety representative). There is then an investigation of what has happened and what can be done to stop something similar happening again.
You may be entitled to compensation if you have been injured
If you are physically injured in connection with your studies you may be entitled to compensation from the personal injury insurance cover provided by Kammarkollegiet (Financial and Administrative Service Agency). The insurance applies within Sweden for students and doctoral students.
You should see a physician to verify the injury. This will also make it easier to claim compensation. Keep all certificates and receipts relating to the injury.
You need to report the injury to claim compensation
If you want to claim compensation for the injury, you need submit a claim to Kammarkollegiet. You will find a claim form for students on the Kammarkollegiet website.
When you have filled in the form, print it out, sign it and post it to the University. The postal address is Registraturen, Box 117, 221 00 Lund. The University substantiates that you are an admitted student at Lund University and then sends on your claim to Kammarkollegiet.
You can download the form and read more about personal injury insurance on the Kammarkollegiet website:
Insurance for university students in Sweden – kammarkollegiet.se
Contact information
If something has happened:
Responsibility for the work environment generally lies with the head of your department.
You can also contact your student health and safety representative:
Student health and safety representatives
For general questions about students’ work environment:
Marie Gruvhammar
Work environment coordinator
+46 46 222 03 42
marie [dot] gruvhammar [at] stu [dot] lu [dot] se (marie[dot]gruvhammar[at]stu[dot]lu[dot]se)
For questions about personal injury insurance:
Contact Kammarkollegiet (Legal, Financial and Administrative Services Agency):
Kammarkollegiet website
FAQs about the IA system
In this FAQ, we have compiled questions about the University's system for the reporting of incidents, study-related health issues and accidents.