Erasmus+ traineeship grant
A traineeship abroad provides experience that gives your degree a unique profile. If you are a student at Lund University and you wish to do do a traineeship in Europe, you might be eligible to apply for an Erasmus+ traineeship grant.
Applications are open
Applications are open from 16 August to 10 December.
The traineeship is to either be part of your study programme or undertaken immediately after the completion of your studies and your graduation. You may also apply for a traineeship grant if you plan to collect data or other material in another country for your degree project.
You may apply for and be awarded an Erasmus+ grant several times, but for a maximum of 12 months per cycle of education (Bachelor's, Master's and doctoral/PhD studies). You are welcome to apply regardless of your nationality.
The traineeship shall be conducted as one of the following options:
- part of placement course or degree project
- an optional traineeship outside your study programme
- immediately after you complete your studies
- in conjunction with exchange studies
- shorter period spent abroad, combined with a virtual part
You can read more below about what the various options entail, entry requirements, application periods and so on.
Remember that finding a traineeship and putting together the grant application takes time.
Applications are accepted during the following periods:
- 16 August to 10 December 2023
- 10 January to 2 June 2024
Your application should be uploaded to the Erasmus Database at least one month before the start of your traineeship. Mobility days that take place before your application has been registered are not eligible for a grant.
You cannot apply for a grant retrospectively.
If you wish to apply for a traineeship grant for use directly after graduation, you must apply while you are still registered as a full-time student at Lund University, and before you graduate.
Part of placement course or degree project
As part of a placement course or your degree project at Lund University. Please note that it's not possible to write a thesis as part of your traineeship. However, it is possible to collect data or other material for a thesis or degree project.
An optional traineeship outside your study programme
You can choose to undertake an optional traineeship that is not part of your study programme at Lund University. The traineeship must still be relevant to your studies, and be undertaken before you graduate.
Traineeship immediately after completing your studies at Lund University
If you wish to do your traineeship immediately after graduating from Lund University, it is important that you apply for the grant during your last semester as a full-time student and before you graduate. The traineeship must start within three months and end no later than twelve months after the end of your studies. You must also apply for your degree certificate before the start of the traineeship.
Traineeship in conjunction with exchange studies
You can also choose to combine your traineeship abroad with exchange studies within Erasmus+.
Shorter traineeship abroad combined with a virtual component
If you are unable to do a longer traineeship abroad, you may be able to take part in what is known as 'blended mobility'. This combines a shorter physical traineeship of 5 to 30 days with a virtual component before, during or after. There are no time limits for the virtual component, but it must
- be full-time
- have clear learning objectives and link to the physical traineeship, and
- be organised by the host organisation.
The virtual component should also be clearly and extensively described in your Learning Agreement. You should also explain in your Motivation Letter why you cannot do a traineeship abroad for at least two months.
You can only receive a grant for the physical stay abroad, not for the virtual component.
To be eligible to apply for an Erasmus+ traineeship grant, you must
- be registered for full-time studies at Lund University at the time of application
- intend to graduate from Lund University.
- have found a traineeship that is relevant to your field of study and that is approved by your department.
Furthermore, the traineeship must be covered by one of the five options listed above and be full-time.
You must live in the host country for the entire duration of the traineeship. Remote working is not allowed, nor is commuting from Sweden.
Traineeship at a higher education institution
If you do your traineeship at a higher education institution, it is important to make it clear that you are there as a trainee and not studying. You may not take courses or credits at the host institution during your traineeship. Also, if you do a traineeship as part of your degree project, the main aim cannot be to write your thesis.
Unapproved host organisations
You cannot receive an Erasmus+ traineeship grant in the following types of organisation:
- EU institutions and other EU bodies including specialised agencies (see link below)
- Organisations managing EU programmes such as Erasmus+ National Agencies (in order to avoid a possible conflict of interests and/or double funding).
Conditions that make you ineligible for an Erasmus+ traineeship grant
Erasmus+ aims to promote international mobility and to help students gain international experience. Therefore, you cannot receive an Erasmus+ grant:
- for a traineeship in Sweden
- for a traineeship in the country where you live while studying at Lund University
- for a remote traineeship
- if you commute from Sweden to your traineeship location.
Erasmus+ covers countries in Europe, as well as certain island groups and other territories around the world that belong to a European country – see the list below.
Note that you cannot do a traineeship in Sweden or the country in which you live while studying at Lund University (this also applies if you are studying remotely from another country).
Participating Erasmus+ countries divided into three categories:
- North Macedonia
- France (including Guadeloupe, French Guyana, Martinique, Mayotte, and Saint Martin)
- Portugal (including the Azores and Madeira)
- Spain (including the Canary Islands)
- Denmark (including Greenland)
- France (including French Polynesia, French Southern and Antarctic Territories, New Caledonia, Saint Barthélemy, Saint Pierre and Miquelon, and Wallis and Futuna)
- Netherlands (including Aruba, Bonaire, Curaçao, Saba, Sint Eustatius, and Sint Maarten)
Traineeships in the United Kingdom
Following its exit from the EU, the United Kingdom is no longer part of the Erasmus+ collaboration.
However, Lund University has decided to continue to provide the opportunity for students to apply for Erasmus+ traineeship grants for traineeships in the United Kingdom in the 2023/2024 academic year. The monthly grant amount is EUR 660. Note that the budget for Erasmus+ traineeships in the UK is very limited and that grants are approved on a first come first served basis.
In order to do a traineeship in the UK, you will need a Certificate of Sponsorship to be able to apply for a compulsory visa. This is a time-consuming process, so bear this in mind when planning your traineeship.
It is the host organisation that applies for a Certificate of Sponsorship. The Erasmus+ team at Lund University cannot assist in this process.
Work from the assumption that your grant application must reach us at least two months before the start of your traineeship.
Erasmus+ grants for traineeships at higher education institutions in the UK can only be awarded if there is a bilateral exchange agreement between Lund University and the higher education institution in question.
Erasmus+ grants for traineeships in the UK also apply to the British Overseas Territories:
- The British Virgin Islands
- The Cayman Islands
- The Falkland Islands
- The Pitcairn Islands
- Saint Helena
- Ascension Island and Tristan da Cunha
- Turks and Caicos Islands
Traineeships in Switzerland
Lund University has also decided to offer students the opportunity to apply for Erasmus+ traineeship grants for traineeships in Switzerland in the 2023/2024 academic year. The monthly grant amount is EUR 660. Note that the budget for Erasmus+ traineeships in Switzerland is very limited, and that grants will be approved on a first-come, first-served basis.
The Swiss grant SEMP cannot be combined with student finance from the Swedish Board of Student Finance (CSN). However, it may be possible to combine the SEMP grant with the Erasmus+ traineeship grant.
Read more about the SEMP grant:
Erasmus+ grants for traineeships at Swiss higher education institutions can only be awarded if there is a bilateral exchange agreement between Lund University and the higher education institution concerned.
The grant should be considered a contribution to expenses and other costs related to the traineeship period and is therefore not comprehensive. The amount is calculated according to the length of the traineeship (number of months and days) and is based on the host country. Note that Erasmus+ considers a month to be 30 days, regardless of its actual length.
Monthly amounts are set annually by the Swedish Council for Higher Education (UHR) and are the same for all higher education institutions in Sweden. (Note that you are not allowed to receive other EU or UHR grants or subsidies at the same time as you are in receipt of an Erasmus+ traineeship grant).
The monthly amounts for the 2023/2024 academic year vary between EUR 610 and EUR 660 depending on the host country. The amount is based on living costs in the various countries. Outermost Regions, Overseas Countries and Territories have the same monthly amount as their respective countries.
Countries with high living costs (EUR 660 per month)
- United Kingdom
Countries with low to moderately high living costs (EUR 610 per month)
- North Macedonia
In addition to the grant, you have the opportunity to apply for extra financial support if you
- travel by train or other sustainable mode of transport
- have children
- have a long-term disability
The traineeship period is usually between two and twelve months.
If you are unable to do a traineeship abroad for a longer period, it may be possible to combine a shorter stay abroad (of 5 to 30 calendar days) with a virtual component. This is called 'blended mobility'. Read more about what this means in the section 'Five options for an Erasmus+ traineeship' above.
It is not possible to receive an Erasmus+ grant for traineeship periods longer than 30 calendar days and shorter than two months.
The start date of the mobility period should be the first day on which the participant is required to be physically present at the host organisation. The end date should be the last day on which the participant is required to be physically present at the host organisation.
You can do a traineeship at a company, organisation, research institute, laboratory, or other relevant organisations. There are, however, certain requirements if a traineeship is to be approved – see the section, ‘Requirements and conditions’ above.
Large companies and organisations often advertise traineeships on their websites. You can also get tips from the University's career portal Career Hub on various international websites focused on traineeships, and by learning about other students’ experiences.
Some useful links to get you started:
- Lund University’s career portal, Career Hub
- Travel reports from Lund students – utlandstudier.lu.se
- Set up an account in the Erasmus Database
- Complete an application for traineeship grant (Application for traineeship). Be precise and give detailed information.
- Follow the instructions in the Erasmus Database detailing which appendices are to be uploaded in order for your application to be complete (Required actions).
- Send an email to erasmuspraktik [at] er [dot] lu [dot] se (erasmuspraktik[at]er[dot]lu[dot]se) stating that you have completed the steps above.
Your Learning Agreement is generated after you have filled in the application form. This is then to be
- printed out from the Erasmus Database
- signed by all three parties (you, the person responsible at your home department or faculty and the host organisation) and then
- uploaded to the Erasmus Database.
In your letter of motivation (in English, around one A4 page) you should explain why you wish to apply for the grant.
In it, you should also explain
- the academic connection between the traineeship and your field of study
- how the traineeship will help you develop new knowledge and skills
- how the traineeship will contribute to increasing your employability.
If you are applying for a short, blended mobility, you should also explain
- why you are unable to do a traineeship for at least two months.
Your CV (in English) should include your contact details, as well as information about your
- work experience and
- language skills.
You can apply for an additional grant of EUR 50 if you choose to travel more than half of the distance to or from your destination by train, coach/bus or shared car. You apply for this additional grant at the same time as completing your application for an Erasmus+ grant, by ticking 'Yes' for the 'Green Mobility' option.
To qualify for the car-sharing allowance, at least two people must travel in the car. You provide evidence for your car journey in the form of receipts for car hire, petrol, road tolls, bridge tolls, etc., to the extent these apply. These are to be uploaded to the Erasmus Database. When you arrive at your destination, send an email to erasmuspraktik [at] er [dot] lu [dot] se (erasmuspraktik[at]er[dot]lu[dot]se), copying in your co-traveller, to confirm your arrival.
If you choose to travel sustainably, you will also receive a stipend for one day of travel. Should you choose to travel sustainably in both directions, you will receive a grant for two days of travel. These days are added to your total traineeship period.
The additional EUR 50 sustainable travel grant is paid only once per mobility, regardless of whether you travel sustainably in both directions.
If you need learning support or special adaptations during your traineeship abroad, there is an option to apply for an extra grant. There are two types of grant available: a top-up grant and inclusion support for actual costs.
Students with some type of disability are entitled to apply for this grant, for example, if you need
- note-taking support
- adapted teaching materials
- extra time for examinations
The top-up is EUR 250 extra per month, in addition to the regular grant amount.
70% of this top-up is paid together with the first grant payment and the remaining part with the second payment.
The amount is calculated per day (EUR 8.33/day), which means there may be an adjustment if your mobility period is longer or shorter than planned.
You do not need to save receipts/documentation.
If you have not been in contact with Disability Support Services previously and need adaptations, you are to contact them for a consultation.
How to apply for a top-up grant:
When you apply for an Erasmus+ grant in the Erasmus Database, indicate 'Yes' for the 'Fewer Opportunities' option.
You will receive an email from the Erasmus Database, in which you are asked to sign your agreement. You are then to upload your certificate from Nais to the Erasmus Database.
You do not need to justify your application for the top-up – it is sufficient to upload your certificate from Nais. We do not accept any other certificates.
Inclusion support for actual costs
You can apply for this grant in addition to the top-up grant. It is intended to cover large actual costs that may arise for you or the host university during your stay abroad, for example:
- special transport
- adapted accommodation
- an assistant/companion
- care or similar in the host country.
How to apply for inclusion support:
Contact your administrator at Disability Support Services in good time to apply for this grant. Please note that the application for inclusion support is to be completed before the mobility has begun. You cannot apply for this grant retrospectively.
Contact the host organisation to clarify any costs that may apply.
Disability Support Services will send your application to the grant administrators, who will forward it to the Swedish Council for Higher Education (UHR). UHR then carries out the assessment and decides which costs can be reimbursed.
Inclusion support is paid after the mobility period has been completed.
The host organisation can invoice Lund University for actual costs that have arisen during your mobility. Please contact your grant administrator for billing details at erasmuspraktik [at] er [dot] lu [dot] se (erasmuspraktik[at]er[dot]lu[dot]se).
You will be reimbursed for actual costs that you have paid for after your mobility. You must save all receipts and upload them to the Erasmus Database (under the 'Other documents' tab) when the mobility period has finished.
Note that UHR carries out the assessment and decides which costs can be reimbursed.
If you have children under the age of 18, you can apply for an inclusion grant, regardless of whether the child accompanies you on the traineeship or not. A family certificate from the Swedish Tax Agency – or an equivalent national agency – showing that you have children is required. There is no age limit for the child.
The size of the grant depends on the length of your traineeship:
- Two to twelve months: EUR 250 per month
- 15 to 30 days: EUR 150 (one-off payment)
- 5 to 14 days: EUR 100 (one-off payment)
In addition to the top-up grant, the grant administrators may apply on your behalf for an inclusion grant for actual costs. Get in touch if this applies to you.
Preparations before departure make all the difference to how your stay turns out. You can read about the most important things you need to be aware of here.
As an Erasmus+ trainee, you are strongly recommended to take an online language test before the traineeship starts, in the language in which your supervision will mainly be conducted during the traineeship period. A link will be sent to you once your application has been approved.
If you want to develop your language skills in the language spoken in your traineeship country, you can access an online language course before and during your stay abroad. There are different levels available, and you can take the course that suits you best.
You can find the available courses and other resources on the website where you take the test.
The grant is paid in two instalments.
- The first part, consisting of 70% of the grant, is paid at the start of the traineeship.
- The remainder is paid out after the completion of the traineeship – see the section, ‘After your traineeship’ below.
Should you terminate the traineeship earlier than the agreed end date, you will be liable to repay all or part of the grant.
Changes affecting the traineeship must be reported immediately using the 'L A – Changes During Mobility' form. The form can be downloaded from the Erasmus Database. When you have completed and signed the form, it must be uploaded to the Erasmus Database.
If you have to terminate your traineeship, you must contact erasmuspraktik [at] er [dot] lu [dot] se (erasmuspraktik[at]er[dot]lu[dot]se) without delay.
If this is due to a situation beyond your control, you can invoke 'Force Majeure'. The Erasmus+ grant administrators will help you with this.
When you travel to a traineeship or studies via Lund University, you are covered by ‘Student OUT’ insurance provided through Kammarkollegiet (The Legal, Financial and Administrative Services Agency).
Note that the Student OUT insurance only covers you if you travel directly from Sweden to your traineeship location. The same rules apply to your return journey.
Certificate of insurance
A certificate of insurance can be downloaded from the Erasmus Database.
European Health Insurance Card (EHIC)
If you are from an EU/EEA country, take your European Health Insurance Card with you. It entitles you to emergency medical treatment when you are in another EU/EEA country.
Read more and order your card from the Swedish Social Insurance Agency (Forsäkringskassan):
Our Instagram account @lund_university_abroad is run by students, for students. Each week, a new student from Lund University who is on an exchange or traineeship abroad takes over the account and shares their day-to-day experiences during their period abroad.
Our Instagram account @lund_university_abroad is run by students, for students. Every week, a new student from Lund University who is on an exchange or traineeship abroad takes over the account and shares their day-to-day experiences of their time abroad.
Would you also like to become a guest Instagrammer and inspire other students to do traineeships abroad?
Contact lunduniversityabroad [at] er [dot] lu [dot] se (lunduniversityabroad[at]er[dot]lu[dot]se).
Once you have finished your traineeship, there are still a few things you need to do in order to receive the last part of your grant.
As an Erasmus+ trainee, you must fill in a report/questionnaire in accordance with European Commission requirements. You will automatically be sent a link to the evaluation system after the traineeship.
Download the form Traineeship Certificate from the Erasmus Database and ask your traineeship host to complete and sign it. Make sure that the dates in the certificate correspond to the ones in your Learning Agreement and Grant Agreement!
Then upload the completed form to the Erasmus Database.
All documents must be uploaded to the Erasmus database no later than 30 days after the end of your mobility period.
If you wish to have a voluntary traineeship mentioned in your Diploma Supplement, you must request this yourself from the Degree Office.
Write your travel report in Lund University’s travel report portal. Your story could both inspire and help future trainees.
It was fun getting to experience that setting and meeting my colleagues from all over the world.
Josefine, trainee at
the UN in Switzerland