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Erasmus+ traineeship grant

A traineeship abroad provides experience that gives your degree a unique profile. If you are a student at Lund University and you wish to do do a traineeship in Europe, you might be eligible to apply for an Erasmus+ traineeship grant.

Contact information

Administrators for Erasmus+ Traineeships
Claire Chardet and Sofie Wallberg
erasmuspraktik [at] er [dot] lu [dot] se

Telephone hours:
Monday–Friday, 11:00–12:00 
+46 (0)46 222 01 36

About the grant

The traineeship is to either be part of your study programme or undertaken immediately after the completion of your studies and your graduation. You may also apply for a traineeship grant if you plan to do your degree project in another country.

You may apply for and be awarded an Erasmus+ grant several times, but for a maximum of 12 months per cycle of education (Bachelor's, Master's and doctoral/PhD studies). You are welcome to apply regardless of your nationality.

The traineeship shall be conducted as one of the following options:

  • part of placement course or degree project
  • an optional traineeship outside your study programme
  • immediately after you complete your studies
  • in conjunction with exchange studies
  • shorter period spent abroad, combined with a virtual part

You can read more below about what the various options entail, entry requirements, application periods and so on.

Remember that finding a traineeship and putting together the grant application takes time.

Applications are accepted during the following periods:

  • 10 August to 9 December 2022
  • 16 January to 2 June 2023

Your application should be uploaded to the Erasmus Database at least one month before the start of your placement. Mobility days that take place before your application has been registered are not eligible for a grant.

You cannot apply for a grant retrospectively.

If you wish to apply for a traineeship grant for use directly after graduation, you must apply while you are still registered as a full-time student at Lund University, and before you graduate.

Part of placement course or degree project

As part of a placement course or your degree project at Lund University.

An optional traineeship outside your study programme

You can choose to undertake an optional traineeship that is not part of your study programme at Lund University. The traineeship must still be relevant to your studies, and be undertaken before you graduate.

Traineeship immediately after completing your studies at Lund University

If you wish to do your traineeship immediately after graduating from Lund University, it is important that you apply during your last semester as a full-time student. Remember that the traineeship must be completed within twelve months of completing your studies.

Traineeship in conjunction with exchange studies

You can also choose to combine your traineeship abroad with exchange studies within Erasmus+.

Shorter period of traineeship spent abroad, combined with a virtual part

If you cannot undertake a traineeship abroad for a longer period, you may have the opportunity to participate in so-called blended mobility. This combines a shorter physical stay of between 5–30 days with an online component either before or after the physical one. There are no time restrictions on the virtual part, but it has to be full-time.

You can only receive a grant for the part spent physically abroad, not the virtual element.

To be eligible to apply for an Erasmus+ traineeship grant, you must

  • be registered for full-time studies at Lund University at the time of application
  • intend to graduate from Lund University.
  • have found a traineeship that is relevant to your field of study and that is approved by your department.

Furthermore, the traineeship must be covered by one of the five options listed above and be full-time.

You must also live in the host country throughout the traineeship.

Traineeship at a higher education institution

If you do your traineeship at a higher education institution, it is important to make it clear that you are there as a trainee and not studying. You may not take courses or credits at the host institution during your traineeship.

Unapproved traineeships

You can not be awarded an Erasmus+ traineeship grant at the following type of organisation:

  • EU institutions and other EU bodies including specialised agencies (see link below)
  • Organisations managing EU programmes such as Erasmus+ National Agencies (in order to avoid a possible conflict of interests and/or double funding).

See a complete list of EU institutions on the EU website

Erasmus+ covers countries in Europe, as well as certain island groups and other territories around the world that belong to a European country – see the list below.

Note that you cannot do a traineeship in Sweden or the country in which you live while studying at Lund University (applies even if you are studying remotely from another country).

Participating Erasmus+ countries divided into three categories:

Europe

  • Belgium
  • Bulgaria
  • Cyprus
  • Denmark
  • Estonia
  • Finland
  • France
  • Greece
  • Ireland
  • Iceland
  • Italy
  • Croatia
  • Latvia
  • Liechtenstein
  • Lithuania
  • Luxembourg
  • North Macedonia
  • Malta
  • Netherlands
  • Norway
  • Poland
  • Portugal
  • Romania
  • Serbia
  • Slovenia
  • Slovakia
  • Spain
  • Czechia
  • Turkey
  • Germany
  • Hungary
  • Austria

Outermost regions

  • France:
    • Guadeloupe
    • French Guyana
    • Martinique
    • Mayotte
    • Saint Martin
  • Portugal:
    • The Azores
    • Madeira
  • Spain:
    • The Canary Islands

Overseas Countries and Territories

  • Denmark:
    • Greenland
  • France:
    • French Polynesia
    • French Southern and Antarctic Territories
    • New Caledonia
    • Saint Barthélemy
    • Saint Pierre and Miquelon
    • Wallis and Futuna
  • Netherlands:
    • Aruba
    • Bonaire
    • Curaçao
    • Saba
    • Sint Eustatius
    • Sint Maarten

Traineeships in the United Kingdom

Following its exit from the EU, the United Kingdom is no longer part of the Erasmus+ collaboration. For the period 2021–2027, however, higher education institutions are able to decide themselves how some of the grant funding is to be spent.

Lund University has decided to continue to provide the opportunity for students to apply for Erasmus+ traineeship grants for traineeships in the United Kingdom in the 2022/2023 and 2023/2024 academic years. The monthly grant amount for the 2022/2023 academic year is EUR 660. Note that the budget for Erasmus+ traineeships in the UK is limited and that grants are approved on a first come first served basis.

In order to do a placement in the UK, a Certificate of Sponsorship is required before you can apply for a compulsory visa. This is a time-consuming process, so bear this in mind when planning your traineeship.

Work on the assumption that your grant application must reach us at least three months before the start of the traineeship.

The opportunity to undertake traineeships in the United Kingdom also applies to British Overseas Territories:

  • Anguilla
  • Bermuda
  • The British Virgin Islands
  • The Cayman Islands
  • The Falkland Islands
  • Montserrat
  • The Pitcairn Islands
  • Saint Helena
  • Ascension Island and Tristan da Cunha
  • Turks and Caicos Islands

Information on mobility to the UK:

Current information on Brexit on the Swedish Council for Higher Education website (click on 'Other language' for English)

Traineeships in Switzerland

Students who undertake traineeships in Switzerland that are credit-bearing at Lund University can apply for the Swiss grant SEMP.

The SEMP grant cannot be combined with student finance from the Swedish Board of Student Finance (CSN). Because of this, Lund University has decided to give students who undertake traineeships in Switzerland that are credit-bearing at Lund University the opportunity to apply for the Erasmus+ grant. This applies primarily to the academic years 2022/2023 and 2023/2024. The monthly grant amount for the 2022/2023 academic year is EUR 660.

Read more about the SEMP grant:

Scholarships & Funding Opportunities – studyinswitzerland.plus

The grant should be considered a contribution to expenses and other costs related to the traineeship period and is therefore not comprehensive. The amount is calculated according to the length of the traineeship (number of months and days) and is based on the host country.

Monthly amounts are set annually by the Swedish Council for Higher Education (UHR) and are the same for all higher education institutions in Sweden. (Note that you are not allowed to receive other EU or UHR grants or subsidies at the same time as you are in receipt of an Erasmus+ traineeship grant).

The monthly amounts for the 2022/2023 academic year apply to grants awarded as of 3 October 2022, and vary between EUR 610 and EUR 660 depending on the host country. The amount is based on living costs in the various countries. Outermost Regions, Overseas Countries and Territories have the same monthly amount as their respective countries.

Countries with high living costs (EUR 660 per month)

  • Denmark
  • Finland
  • Ireland
  • Iceland
  • Liechtenstein
  • Luxembourg
  • Norway
  • Switzerland
  • United Kingdom

Countries with low to moderately high living costs (EUR 610 per month)

  • Austria
  • Belgium
  • Bulgaria
  • Croatia
  • Cyprus
  • Czechia
  • Estonia
  • France
  • Germany
  • Greece
  • Hungary
  • Italy
  • Latvia
  • Lithuania
  • Malta
  • Netherlands
  • North Macedonia
  • Poland
  • Portugal
  • Romania
  • Serbia
  • Slovakia
  • Slovenia
  • Spain
  • Turkey

Additional funding

In addition to the grant, you have the opportunity to apply for extra financial support if you

  • travel by train or other sustainable mode of transport
  • have children
  • have a long-term disability

See 'Additional funding you can apply for' further down the page

The traineeship period is normally between 60 and 360 days (two to twelve months).

If you cannot undertake a traineeship abroad for a longer period, you may have the opportunity to combine a shorter stay abroad with a virtual element – so-called blended mobility. Read more about what this means in the section, ‘Five options for traineeship’ above.
 

Finding a traineeship

You can do a traineeship at a company, organisation, research institute, laboratory, or other relevant organisations. There are, however, certain requirements if a traineeship is to be approved – see the section, ‘Requirements and conditions’ above.

Large companies and organisations often advertise traineeships on their websites. You can also get tips from the University’s career portal MyCareer, from various international websites focused on traineeships, and by learning about other students’ experiences.

Some useful links to get you started:

How to apply

  • Set up an account in the Erasmus Database
  • Complete an application for traineeship grant (Application for traineeship)
  • Follow the instructions in the Erasmus Database detailing which appendices are to be uploaded in order for your application to be complete (Required actions).
  • Send an email to erasmuspraktik [at] er [dot] lu [dot] se stating that you have completed the steps above.

Supporting documents

Your Learning Agreement is generated after you have filled in the application form. This is then to be

  • printed out from the Erasmus Database
  • signed by all three parties (you, the person responsible at Lund University and the host organisation) and then
  • uploaded to the Erasmus Database.

In your letter of motivation (in English, around one A4 page) you should explain why you wish to apply for the grant.

In it, you should also explain

  • the academic connection between the traineeship and your programme
  • how the traineeship will help you develop new knowledge and skills
  • how the traineeship will contribute to increasing your employability.

Your CV should include your contact details, as well as information about your

  • education
  • work experience and
  • language skills.

A certificate of registration, which you can download from Ladok showing that you are a full-time student at the time of application.

Ladok for students – log in

You may apply for an additional EUR 50 grant if you choose to travel to or from your destination by train, coach or shared car. To qualify for the allowance, the entire journey in one direction must be made by one of these modes of transport.

To qualify for the car-sharing allowance, at least two people must travel in the car. You provide evidence for your car journey in the form of receipts for car hire, petrol, road tolls, bridge tolls, etc., to the extent these apply. These are to be uploaded to the Erasmus Database. When you arrive at your destination, send an email to erasmuspraktik [at] er [dot] lu [dot] se, copying in your co-traveller, to confirm your arrival.

If you choose to travel sustainably, you will also receive a stipend for one day of travel. Should you choose to travel sustainably in both directions, you will receive a grant for two days of travel. These days are added to your total traineeship period.

The additional EUR 50 sustainable travel grant is paid only once per mobility, regardless of whether you travel sustainably in both directions.

If you need learning support or special adaptations during your studies abroad, there is an option to apply for an extra grant. There are two types of grant available: a top-up grant and inclusion support for actual costs.


Top-up grant

Students with some type of disability are entitled to apply for this grant, for example, if you need

  • note-taking support
  • adapted teaching materials
  • extra time for examinations

or similar. 

The top-up is EUR 250 extra per month, in addition to the regular grant amount.

70% of this top-up is paid together with the first grant payment and the remaining part with the second payment.

The amount is calculated per day (EUR 8.33/day), which means there may be an adjustment if your mobility period is longer or shorter than planned.

You do not need to save receipts/documentation.

If you have not been in contact with Disability Support Services previously and need adaptations, you are to contact them for a consultation.

Disability Support Services

How to apply for a top-up grant:

When you apply for an Erasmus+ grant in the Erasmus Database, indicate 'Yes' for the 'Fewer Opportunities' option.

You will receive an email from the Erasmus Database, in which you are asked to sign your agreement. You are then to upload your certificate from Nais to the Erasmus Database.

You do not need to justify your application for the top-up – it is sufficient to upload your certificate from Nais.


Inclusion support for actual costs

You can apply for this grant in addition to the top-up grant. It is intended to cover large actual costs that may arise for you or the host university during your stay abroad, for example:

  • special transport
  • adapted accommodation
  • an assistant/companion
  • care or similar in the host country.

How to apply for inclusion support:

Contact your administrator at Disability Support Services in good time to apply for this grant. Please note that the application for inclusion support is to be completed before the mobility has begun. You cannot apply for this grant retrospectively.

Contact the host university in order to clarify the costs that may apply. Contact details are available from the international office at your faculty.

Disability Support Services will send your application to the grant administrators, who will forward it to the Swedish Council for Higher Education (UHR). UHR then carries out the assessment and decides which costs can be reimbursed.

Inclusion support is paid after the mobility period has been completed.

The host university will invoice Lund University for actual costs that have arisen during your exchange. Please contact your grant administrator for billing details at erasmusstudier [at] er [dot] lu [dot] se

You will be reimbursed for actual costs that you have paid for after your mobility. You must save all receipts and upload them to the Erasmus Database (under the 'Other documents' tab) when the mobility period has finished.

Note that UHR carries out the assessment and decides which costs can be reimbursed.

If you have children, you can apply for an inclusion grant, regardless of whether the child accompanies you on the traineeship or not. A family certificate from the Swedish Tax Agency – or an equivalent national agency – showing that you have children is required. There is no age limit for the child.

The size of the grant depends on the length of your traineeship:

  • Two to twelve months: EUR 250 per month
  • 15 to 30 days: EUR 150 (one-off payment)
  • 5 to 14 days: EUR 100 (one-off payment)

In addition to the top-up grant, the grant administrators may apply on your behalf for an inclusion grant for actual costs. Get in touch if this applies to you.

If you are awarded a traineeship grant

Preparations before departure make all the difference to how your stay turns out. You can read about the most important things you need to be aware of here.

As an Erasmus trainee, you will have to take an online language test before the placement starts, in the language in which your supervision will mainly be conducted during the placement period. A link will be sent to you once your application has been approved.

If you want to develop your language skills in the language spoken in your placement country, you can access an online language course before and during your stay abroad. There are different levels available, and you can take the course that suits you best. Contact erasmuspraktik [at] er [dot] lu [dot] se if you would like to take part. If you score below B2 level (i.e. B1, A1 or A2), on your language test, you will automatically have access to an online language course.

The grant is paid in two instalments.

  • The first part, consisting of 70% of the grant, is paid at the start of the traineeship.
  • The remainder is paid out after the completion of the traineeship – see the section, ‘After your traineeship’ below.

Should you terminate the traineeship earlier than the agreed end date, you will be liable to repay all or part of the grant.

Changes affecting the traineeship must be reported immediately using the L A – Changes During Mobility form. The form can be downloaded from the Erasmus Database. When you have completed and signed the form, it is to be uploaded to the Erasmus Database.

If you have to terminate your traineeship, you must contact erasmuspraktik [at] er [dot] lu [dot] se without delay.

If this is due to a situation outside your control, you can invoke 'force majeure'. The Erasmus+ grant administrators will help you with this.

Student OUT

When you travel to a traineeship or studies via Lund University, you are covered by ‘Student OUT’ insurance provided through Kammarkollegiet (The Legal, Financial and Administrative Services Agency).

More about Student OUT

Read the full terms and conditions for Student OUT at kammarkollegiet.se

Certificate of insurance

A certificate of insurance can be downloaded from the Erasmus Database.

European Health Insurance Card

Take your European Health Insurance Card (EHIC) with you, it entitles you to emergency medical treatment when you are in another EU/EEA country. Read more and order your EHIC card at the Swedish Social Insurance Agency (Forsäkringskassan):

Travel abroad – forsakringskassan.se

Our Instagram account @lund_university_abroad is run by students, for students. Each week, a new student from Lund University who is on an exchange or traineeship abroad takes over the account and shares their day-to-day experiences during their period abroad.

Would you also like to be a guest instagrammer and inspire other students to do traineeships abroad?

Contact lunduniversityabroad [at] er [dot] lu [dot] se.

After your traineeship

Once you have finished your traineeship, there are still a few things you need to do in order to receive the last part of your grant.

As an Erasmus+ trainee, you must fill in a report/questionnaire in accordance with European Commission requirements. You will automatically be sent a link to the evaluation system after the traineeship.

Download the form Traineeship Certificate from the Erasmus Database and ask your traineeship host to complete and sign it. Make sure that the dates in the certificate correspond to the ones in your Learning Agreement and Grant Agreement!

Then upload the completed form to the Erasmus Database.

Write your travel report in Lund University’s travel report portal. Your story could both inspire and help future trainees.

Write your travel report in Lund University’s travel report portal – utlandsstudier.lu.se

A portrait of Josefine.

It was fun getting to experience that setting and meeting my colleagues from all over the world.


         Josefine, trainee at
         the UN in Switzerland