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Ongoing procurement processes

See ongoing procurement processes at Lund University on opic.com

Connect for e-ordering

Contact inkop [at] eken [dot] lu [dot] se for more information.

Send e-invoices

New legislation from 1 April 2019 requires suppliers to Lund University to send e-invoices.

Please note that PDF files are not an approved format.

Sending via the PEPPOL network

Check with your supplier of accounting software or invoicing software/VAN operator whether they can send via the PEPPOL network.

Lund University’s contact details for the network:

  • Sender ID in Peppol 0007:2021003211 
  • GLN in Peppol 088:7350032940007

If you wish to send items to us via PEPPOL, we need your Sender ID and an email address for a manager in your organisation. Please contact inkop [at] eken [dot] lu [dot] se with this information.

Sending via VAN operator/standard channel 

Ask your VAN operator to do the set-up. 

Lund University’s details:

  • PartsID: 2021003211 
  • GLN: 7350032940007
  • E-commerce system: Visma Proceedo

Use the invoicing portal

Contact inkop [at] eken [dot] lu [dot] se for more information.

Reference

For an invoice to reach the right person and to be paid on time, you must quote a reference on the invoice:

The orderer’s first name and surname are to be entered into the field for “Your reference”. If the field is occupied by LU’s order number (see below), the orderer’s name is to be entered into another reference field on the invoice.

If there is an order number because you received the order via Lund University’s order and invoice management system Proceedo, the order number (LU + eight figures) is to be entered into the specific field for the order number on the invoice. 

If there is no such field, the order number is to be entered into the field for “Your reference” instead. Only enter the order number into the field, do not write any other text.

Send a paper invoice – exceptional cases

The requirement for e-invoicing applies to any public procurement processes initiated after 1 April 2019, including direct procurement. 

For supply of goods or services procured before that date, and if e-invoicing is not stipulated in the existing contract, paper invoices may be used, although we prefer all suppliers to use e-invoicing. 

Paper invoices are also permitted after 1 April 2019 in certain exceptional cases, e.g. if the use of e-invoicing would risk a disclosure of information covered by secrecy or if the invoice does not concern a purchase but a fee that is not procurable.

In these cases, the paper invoice is to be sent to the following address:
Lund University
Name of department/division
Box 188
221 00 Lund

Page Manager:

contact details, economy

Invoicing address
Lund University
Name of department/division
Box 188
SE-221 00 Lund
SWEDEN

Corporate identity number
202100-3211

VAT registration number
SE202100321101

Banking information
Lund University banking information (PDF 68 kB, new window)