Information for current study support mentors and note-takers

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Information in light of the Covid-19 pandemic

In order to prevent the spread of Covid-19, we request that study support mentors avoid meeting in person with their mentees and find alternative ways to meet, such as via telephone or Zoom.

Lund University’s Covid-19 information for students 

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• Information for study support mentors
• Information for note-takers

Information for study support mentors

When you start your work as a study support mentor, you become employed by Lund University. All appointments are managed by the Disability Support Service. Below, you will find information for people starting their mentoring assignment and for those who already have an ongoing assignment.

New registration every semester for study support mentors

Every semester, assignment and information lists must be updated. It is therefore important for all study support mentors to re-register with the Disability Support Service via the registration form below or by contacting the mentor coordinator via email to infopedstod [at] stu [dot] lu [dot] se.

Re-register to continue a mentoring assignment or start a new one

You will then be contacted by the Disability Support Service with current information about your assignment. 

New mentors are referred to the form for registering interest.

Register your interest in working as a study support mentor

Registration for study support mentors

Once you have got a mentoring assignment, you will be registered in Lund University’s salary system Primula and given an employment ID. Please note that this requires a Swedish personal identity number. 

With the login information, you will be sent instructions on how to report hours worked in Primula. If you already have access to Primula through other assignments at Lund University, it is important that you mention this when registering. 

If you have an ongoing mentoring assignment, your employment information will be updated and you will receive information about the current semester.

If you have any questions concerning your registration in Primula or your password, please contact registreringpedstod [at] stu [dot] lu [dot] se.

Timesheets for study support mentors

All study support mentors report their hours worked in Primula and are responsible for ensuring that the student who has been granted learning support confirms the number of hours worked on the form below. It is important to select the correct approving officer and that the information on the digital timesheet matches that on the online form.

Send in documentation on mentoring hours worked

If you have any questions concerning timesheets for study support mentors, please contact infopedstod [at] stu [dot] lu [dot] se.

Salary payment for study support mentors

Both the digital timesheet in Primula and the online form on which the student confirms the number of hours worked must have been received before the 25th of the month for the salary to be paid out the following month. Delays may occur in connection with public holidays, annual leave and illness.

Don’t forget to register your bank account number with Nordea for your salary to be paid directly into your account. 

Register your bank account with Nordea (in Swedish)

You will find the employer’s corporate identity number in the document sent to you by the Disability Support Service with information for study support mentors. You can also request this number by emailing infopedstod [at] stu [dot] lu [dot] se. 

If you have any questions concerning your salary payment, please contact the National Government Service Centre.

Contact details for the National Government Service Centre on their website (In Swedish)

Information for note-takers

New registration every semester for note-takers

Before each semester, you must register anew so that your employment as a note-taker can be updated in Primula. You do this by emailing the information below to registreringpedstod [at] stu [dot] lu [dot] se. 

• Name
• Address
• Post code and city 
• Telephone number
• Email
• Name of student/s who will receive your notes
• Programme or course title
• Semester

Timesheets for note-takers

You are responsible for reporting your hours worked in Primula during the current semester. When your employment ends, you lose access to Primula and will no longer be able to report your hours. Therefore, it is important not to delay reporting but to do it on a continuous basis during the current semester. 

It is not sufficient for the note-taker to report their hours worked in Primula. For your hours to be approved in Primula, the students who have been granted learning support in the form of your notes must send in documentation confirming your hours, using the form below. 

Remember that this is to be done after you have sent in your hours as a note-taker to Primula. This specifies how many hours you have worked and between which dates the work was done.

Send in documentation on hours worked as a note-taker

If you have any questions concerning timesheets for note-takers, please contact registeringpedstod [at] stu [dot] lu [dot] se.

Salary payment for note-takers

Both the digital timesheet and the confirmation email must have been received by Primula no later than the 25th of the month for the salary to be paid out at the end of the following month. Delays may occur in connection with annual leave, Christmas, Easter and other public holidays and in case of high workload or illness.

You can log in to Primula to monitor the status of your cases. There you will also see who is handling your case, the justification for any returned timesheets and other important information. Always check the status of your case before contacting the Disability Support Service or the National Government Service Centre with questions.

Don’t forget to register your bank account with Nordea to receive your salary.

Register your bank account with Nordea (in Swedish)

You will find the employer’s corporate identity number in the welcome email from the Disability Support Centre. You can also request it by emailing registeringpedstod [at] stu [dot] lu [dot] se.

If you have any questions concerning your salary payment, please contact the National Government Service Centre.

Contact details for the National Government Service Centre on their website (in Swedish)